Bookkeeping forms the base for accounting tasks. Simply put, accurate accounts is impossible without clean and orderly books. However these tasks are usually done by separate people. You may think that efficiency would be greater if the same person did both tasks, but this case is different. A bookkeeper assists an accountant in the same way a nurse assists a doctor. Of course a doctor is equipped to take on a nurse’s duties but he/she is not as experienced with it. Efficiency only comes with years of experience. The same thing applies to accountants as well. Now think of a situation where accountants don’t have bookkeepers and they are forced to do the bookkeeping themselves.
Well such is the real case of many CPA’s. Quality Bookkeepers are not unavailable but are unaffordable to an individual accountant. With all youngsters opting for other courses in college or accountancy as such, there are very few entering the bookkeeping line. This has resulted in a steady drop. Henceforth the existing ones are charging a huge fee which only big accounting firms can afford. The end result, accountants take in clients whose bookkeeping and accounting are both manageable. New businesses are sadly shown the door. But just when you thought there is no workable solution, there actually is.
Introducing quality CPA bookkeeping at half the prices
The ideal solution lies in outsourcing. Yes! The same BPOs that emerged with perfect call center and customer support solutions has entered the arena of CPA bookkeeping. It functions in the same manner as any other service except for strict security measures. Accountants have to send the documents to the BPO via scan, fax or email. The file transfer happens over special secured web portals. The BPO then performs the bookkeeping tasks asked for by the accountant. Most BPOs are also familiar with popular software such as QuickBooks file doctor, Peach Tree, CSA, Easy Accounts and so on. Therefore training time is not required in majority of the cases. The accountant is also given the option where he/she can give remote access to the bookkeeper. In such a case the documents have to never leave the office. However, the most commonly used method is through online software where the login details are shared with the professionals.
BPOs that provide CPA bookkeeping follow special security measures like restricted internet access, CCTV surveillance of employees and finger print access to the office. With these measures in place accountants are not too worried about data security. In fact they only stand to benefit greatly from this venture.